Operations and Administrative Specialist

Comfort with AI tools (e.g., Claude) to support operational and administrative efficiency and related tasks.

Experience with event logistics, including venue booking, catering coordination, and on-site management.

$65,000.00 - $80,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the

Benefits Guidebook

.

The Operations and Administrative Specialist provides comprehensive administrative and operational support to the Office of the Vice President for Research at the University of Chicago, playing a key role in advancing the office’s research mission.

Manage general office administration functions, including supply ordering, vendor coordination, and document filing systems.

Track and process expense reports, reimbursements, and invoices in accordance with university policies.

Provide occasional support for HR-related activities, including coordinating interview schedules, assisting with logistics for the hiring process, and supporting onboarding for new staff, affiliates, or visiting scholars as needed.

Develop and execute processes for consistent internal reporting on office programs and projects.

Lead end-to-end planning and execution of office events — including team gatherings, working lunches, workshops, panels, and receptions — partnering with leadership to align format and logistics with event objectives.

The University of Chicago’s Office of the Vice President for Research leads research strategy, corporate engagement, entrepreneurship and innovation, and research support. The office collaborates with UChicago leaders, faculty, units, and external partners to identify and foster ambitious opportunities to expand the reach of research and innovation; drive collaborations, funding, and other activities to support research and scholarship; and advance collective research activities across the University.