Project Administrator, Research Initiatives

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Experience working with faculty in an academic setting and familiarity with academic values and culture

$70,000.00 - $95,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the

Benefits Guidebook

.

Develops work plans to execute programs, manages related calendar, and serves as primary contact with invited lecture speakers and award recipients.

Works with and supports faculty nominating and selection committees for endowed lectures; conducts research on potential speakers/award recipients.

Writes programmatic and promotional materials which may include letters, emails, briefings, invitations, website content, event handouts, publicity, reports, social media promotions, and other communications collateral.

Coordinates involvement of university leadership, faculty, staff, donors, and external stakeholders, as well as endowment and administrative personnel.

Manage logistics for in-person and virtual special events, meetings, symposium, workshops, dinners, and other programs, including hotel accommodations, transportation, and other incidentals.

Identify staffing needs, create and communicate staffing plans and timelines for events.

The Biological Sciences Division (BSD) has a tripartite mission of education, research, and clinical care. In this unique academic community—the largest unit in the University—a unified BSD delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research.

The BSD Dean’s Office oversees all basic and clinical research programs in the BSD and helps to lead the coordination and integration of all types of basic, clinical, translational, and community research throughout the BSD.

Job Summary

We are seeking a Project Administrator, Research Initiatives to provide essential staff support in advancing and sustaining research programs of academic excellence within the BSD. Key responsibilities include coordinating endowed awards and lectures (such as the Ricketts, Seskind, and Andros lectures), supporting the Community for Advancement of Physician Scientists (CAPS) program, and assisting with major events including the Dean’s Research Forum and semi-annual Junior Faculty Writing Retreats. The role also supports faculty nominations for prestigious honorific societies and prizes, along with other research-related initiatives as needed.

The ideal candidate is a proactive, detail-oriented self-starter who takes initiative and thrives in a collaborative academic environment. This position is responsible for full-cycle planning and execution of events, meetings, symposia, workshops, and strategic program initiatives that engage university leadership, faculty, staff, donors, and other key stakeholders.