Marketing Administrative Assistant

Ability to learn and utilize firm systems such as Deltek Vantagepoint and Power BI.

Provide day-to-day administrative support for team operations, including ordering supplies, maintaining organized storage areas, coordinating equipment check-in/check-out, arranging shipments, and supporting other office or team logistics as needed.

Assists in scheduling, coordinating, and supporting meetings, including preparing materials, ordering catering, and helping with meeting-related logistics.

Assists in preparing, updating, and distributing materials for internal and external use, including standard correspondence, new hire communications, business card updates, prequalification materials, and other team support documents.

Assists in collecting, reviewing, entering, and updating data in firm systems to support accurate recordkeeping, reporting, employee updates, project or pursuit information, prequalification tracking, and other administrative needs.

Assists with expense reporting, receipt collection, and other routine financial or administrative documentation according to established procedures.

Supports routine reporting and data maintenance activities by helping gather information, update records, prepare recurring reports, and maintain business information in firm systems and shared resources.

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.