Senior Executive Administrative Assistant

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

10+ years of experience in a senior executive assistant or executive administrative role supporting C-suite leadership, within a startup where priorities shift quickly.

Demonstrated experience managing executive travel and expense reporting, including international travel coordination and policy compliance.

Experience in aerospace, defense, technology, or government contracting environments a plus.

Collaborative and service-oriented; team first mindset.

Calm under pressure; effective in dynamic, high demand executive start-up environment.

Senior Executive Administrative Assistant

who is a dedicated operational and administrative partner to both the Chief People Officer (CPO) and the Chief Information Officer (CIO), providing equal and consistent support across both offices.

This role is designed for a seasoned executive support professional who thrives at the intersection of administrative excellence and operational execution — someone who not only keeps both executives’ daily environments running with precision, but also takes ownership of driving initiatives, projects, and priorities to completion.

While the Senior Executive Administrative Assistant manages calendars, travel, expenses, and meeting logistics with the highest level of professionalism, they are equally expected to run things to ground — tracking deliverables, following up on open items, facilitating cross-functional coordination, and ensuring that nothing falls through the cracks across two fast-moving executive offices.

The Senior Executive Administrative Assistant works in close alignment with the Chief of Staff support team, including the Executive Operations Manager within the Office of the CEO, to ensure that the CPO’s and CIO’s priorities are coordinated with enterprise-level objectives and that cross-functional work moves with clarity and accountability.

Coordinate domestic and international travel for both executives, including end-to-end itinerary planning, visa requirements, and day-of logistics.