Workers' Compensation Legal Assistant

High school diploma or general education degree (GED) required

Associate's degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred

Bilingual English and Spanish (preferred)

At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal

Experience in workers' compensation, personal injury, premises, or other injury-related practice areas (preferred)

Proficient with MS Office/Excel, Outlook, and PDF tools

Conduct client intake interviews and open new matters; create and maintain electronic and physical case files, including verifying employer, carrier/TPA, and adjuster information

Manage administrative duties including scheduling calendar hearings, mediations, depositions, and deadlines; manage case logistics and parties/contacts in ICMS and Litify

Prepare, serve, and track ICMS filings (207 forms, COA, 108A, 108B, 102C); maintain pleadings and discovery indexes

Request, pay for, and track medical records and bills; build and maintain medical chronologies, work status notes, and detailed logs

Track indemnity payments, authorizations, wage documents (AWW and TTD rates), and medical treatment details; note late or missing payments and prepare mileage requests

Provide comprehensive client communication including appointment notifications, status updates, informational materials, and coordination of medical treatment approvals; manage client calls and emails promptly