Administrative & Operations Assistant

3–6 years of experience in an administrative, operations, or executive support role; professional services environment (consulting, financial services, law, or accounting) strongly preferred

Strong numerical aptitude — comfortable with financial data, KPIs, expense tracking, and billing concepts

Proficiency in Microsoft Office suite; experience with Microsoft Dynamics 365, Power BI, or comparable ERP/reporting software a strong plus

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

Generous FTO Policy

Medical, Dental, and Vision Insurance

401k Match

Commuter Benefit

We are seeking a highly organized, personable, and detail-oriented Operations & Administrative Assistant to serve as the operational and administrative backbone of our Solana Beach office.

This person will lead management meeting preparation, and serve as a resource to the four-member executive team, holding this team accountable for follow-up.  Additional responsibilities include executive and administrative support, cross-trained backup coverage for our proposals/marketing and billing/operations specialists, and client experience coordination.

Approximately 15% of the role involves personal administrative support for the executive team.

Executive & Administrative Support

Arrange and book all business travel including flights, hotels, ground transportation, and detailed itineraries

Prepare, submit, and track expense reports and reimbursements

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.