AMHS Administrator

2+ years of administrative, project coordination, or operations support experience

Strong organizational skills with ability to manage multiple priorities simultaneously.

Proficiency with Microsoft Office, Smartsheet, and/or project management tools.

Ability to interpret basic technical documentation, drawings, and installation records.

Excellent written and verbal communication skills; strong attention to detail.

Preferences:

: This position is eligible for WGNSTAR’s full benefits package, including Medical, Dental, Vision, and 401(k). Additional benefits are listed at the end of this posting.

Paid Vacation, Select Holidays, Overtime Opportunities, On-site Facilities & Career Development Opportunities.

The people who thrive most at WGNSTAR are those individuals who perform well in a team environment, enjoy interacting and engaging with several different stakeholders, and adapt quickly to changing environments, while leveraging their skills, quality, and knowledge to drive themselves and their teams towards continuous improvement and success.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

This position is not eligible for visa sponsorship. All applicants must be legally authorized to work in the United States without the need for current or future sponsorship (e.g., H-1B, O-1, etc). Additionally, WGNSTAR does not participate in the STEM OPT extension program for this role.

Equal opportunities and Social Governance

Provide administrative support for operations, meetings, documentation, and reporting.

Maintain project files, drawings, redlines, logs, and vendor documentation in accordance with customer standards.

Prepare daily/weekly reports, trackers, and dashboards for leadership review.

Support procurement activities including PO requests, material tracking, and delivery coordination.

Assist with creating and maintaining installation schedules, task lists, and milestone tracking.

Coordinate with Mechanical, Electrical, and QA/QC teams to ensure timely handoffs and documentation updates.