Associate Program Manager, Medical Communications

2 to 3 years’ related experience in a client service or agency setting

Bachelor’s degree. May consider relevant work experience in lieu of bachelor’s degree

Program Management:

Oversee the initiation, development, and completion of project deliverables from a workflow perspective. Serve as the administrative liaison to multiple departments, ensuring adherence to timelines and identifying and resolving issues. Consult the PM or PD as necessary. Prepare and disseminate the assignment report and facilitate internal team meetings File all client communications and project-related documents as required by Standard Operating Procedures. Manage the client’s medical/legal/regulatory (MLR) process, including submissions, liaising with the MLR Manager for tagging of documents, and monitoring status of deliverables. Assume primary responsibility for communicating with the client’s MLR Coordinator. Perform PM responsibilities by completing several small, non-complex projects under the direction of a PD or Senior PM. Guide the Program Coordinator (PC) in completing tasks associated with the projects being managed.

Communication:

Manage internal and external schedules and meetings. Provide status updates to the team via oral and/or written communication with minimal direction from the PM. Lead recruitment activities and organize initial and follow-up communication with program faculty and attendees. Participate in internal meetings and client calls or lead the calls when appropriate. Communicate professionally with both internal and external clients. Serve as a central point of contact for all project stakeholders.

Finance:

Maintain and report project costs, out-of-scope document, and overall budget. Create draft task order. Review invoices and complete final reconciliation with minimal direction. Prepare Sunshine Act reports and any ancillary reports required by the client. File all financial documents.