Meeting Manager-Pharma

REQUIRED:

5-7 years meeting planning experience with at least 3 years supporting Pharma business.

Pharmaceutical Congress experience a plus.

4-year degree preferred. CMP designation preferred.

Ability to communicate effectively and expertly with all levels of management and clients.

Ability to work accurately and timely – to meet deadlines.

Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details. Use business program management system to run program from contract turn-over meeting to final bill completion.

Handle and negotiate any additional hotel needs, Congress needs, destination management company (DMC), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed.

Communicate between Information Technology support and clients for web requirements on assigned programs. Act as lead, communicate program requirements to team as needed; work closely with support departments to exceed client requirements and objectives. Work with creative team to produce program materials.

Coordinate and possibly attend site inspections as needed. Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.

Maintain accurate records, system input, and complete file management as outlined in Amex GBT M&E and client policies and procedures for ToV reporting. Evaluate program impact and reassesses objectives and outcomes, plan for continuous improvement. Partner with designated team to communicate registration, air needs, status meetings and continuous communication throughout program.

Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc. Promote positive team environment as a positive role model.