Administrative Assistant II (Boston, MA - US)

Experience in coordinating logistics for meetings and events, including managing vendor communications, catering, and onsite setup.

Demonstrated experience serving  as the point of contact for facilities requests, overseeing maintenance schedules and vendor visits from initial request to completion.

Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities.

To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited.

Act as a point of contact for facility needs, coordinating with vendors, building management, and maintenance to ensure a functional and orderly workspace.

Manage office access and security protocols, greet visitors, and conduct quarterly audits of access badges to ensure site security.

Provide front-office support by managing the main phone line, routing inquiries, and assisting with general staff requests.

Monitor and maintain office inventory, anticipating supply needs and placing timely orders for equipment, snacks, and general supplies.

Assist with budget administration by tracking monthly expenditures and ensuring office spending aligns with approved limits.

Conduct quarterly compliance checks, including auditing first aid kits and updating internal resource documents.