Administrative Assistant / HPM

High School Diploma, GED or equivalent

1-2 years of experience providing administrative support preferably in the A/E/C industry

Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.

Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred

General basic knowledge of or ability to learn accounting software\u00A0 and systems.

Valid Driver's License required

Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager\u2019s request for plans and specifications and pay requests.

Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed.

Coordinate invoice routing and monitor payments to subcontractors and vendors.

Enter and maintain client and prospect data in automated system.

Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required.

Answer and direct phone calls or take messages for appropriate parties.